Expense Policy
Purpose: This document outlines how Service Coin DAO manages, approves, and accounts for expenses related to the operation and growth of the DAO and its underlying real-world service ecosystem.
1. General Principles
All expenses must support the mission of Service Coin DAO: to create sustainable, revenue-backed value via service business operations and DeFi mechanisms.
Expenses must be approved via governance vote (Snapshot) or logged in the DAO's GitBook under "DAO Financial Activity."
Whenever possible, expenses are paid directly from the Gnosis Safe.
2. Eligible Expense Categories
2.1. Operations & Infrastructure
Software subscriptions (ServiceTitan, QuickBooks, scheduling tools)
Gnosis Safe gas fees
Website hosting, analytics tools
Registered agent and legal filing fees (Delaware/Wyoming)
2.2. Marketing & Community
Paid advertising and influencer partnerships
Galxe campaign expenses
Content creation (graphics, videos, writing)
DAO-branded materials (e.g., merch, event signage)
2.3. Business Development
Attendance of DAO-related conferences or trade shows
Travel, lodging, and per diem for approved trips
Co-sponsorships of RWA or DeFi events
2.4. Equipment or Services
Trucks, HVAC equipment, or physical assets directly linked to revenue-generating work
Contractor payments for tech development, marketing, or content
2.5. Treasury & Finance
RWA onboarding fees
Lending platform integration costs
Payments to auditors, accountants, or tax professionals
3. Reimbursement Process
Expenses under $500 may be submitted by an Admin wallet and approved retroactively via GitBook logging or Snapshot ratification.
Expenses over $500 require explicit Snapshot proposal and approval.
Receipts or documentation must be attached to the GitBook ledger or IPFS link.
4. Delegation
The Treasury Operator Wallet (W1) is authorized to execute approved expenses.
The Gnosis Safe acts as the main point of fund disbursement.
Distribution Wallet is used strictly for campaign-based community disbursements (airdrop, staking, Galxe, etc.)
5. Compliance Note
Expenses must not violate U.S. sanctions laws or trigger securities classification.
All disbursements will be reviewed periodically to ensure alignment with DAO structure and regulatory norms.
6. Snapshot Proposal Template – Expense Approval
Title: Authorize DAO Expense: [Brief Description] (e.g., “Galxe Campaign Budget – May 2025”)
Body (Markdown Format):
## 🧾 Summary
This proposal requests DAO approval to allocate [amount] from the Gnosis Safe treasury to fund the following expense:
- **Category:** [e.g., Marketing & Community]
- **Description:** [e.g., Galxe campaign rewards for SRV onboarding]
- **Amount:** [e.g., $2,000 USDC or 10,000 SRV]
- **Payee Wallet:** [e.g., Distribution Wallet – 0xABC...]
---
## 📊 Justification
This expenditure supports DAO growth, community activation, and aligns with the Expense Policy categories outlined in our GitBook:
- Builds awareness and SRV participation
- Directly supports buyback-loop narrative
- Logged under DAO Financial Activity
---
## ✅ Requested Action
- Approve [amount] for [expense purpose]
- Authorize Treasury Operator (W1) to execute via Gnosis Safe
---
## 📎 Documentation
- [Expense Policy (GitBook)](https://docs.service.money/legal/dao-expense-policy)
- [Campaign Details / Invoice / Screenshot] (if applicable)
---
## 🗓 Implementation
Funds to be deployed within 7 days of approval.Vote Options:
✅ Approve Expense & Execute
❌ Deny / Revisit
Effective Date: May 2025 📄 Filed on GitBook: DAO Expense Policy
🗳 Snapshot Approval ID: Approval
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